Public Information Requests
The Public Information Officer oversees the responsibility required by the Texas Public Information Act (TPIA) to work with the members of the general public in providing access to publicly available information that is collected or maintained by the Huntsville Independent School District.Texas Government Code, Chapter 552, gives the public the right to access government records; and an officer for public information and the officer’s agent may not ask why you want them. All government information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information (*see Request for Confidential Educational Records section below). Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought.All Public Information Requests also referred to as Open Records Requests are protected under the Texas Public Information Act and must be submitted in writing to include the specific information being requested. To expedite responses, please submit all requests for public information in writing and include the following information:
Per required posting both online and at the Hawkins Administration Building - Central Office for the district, ALL Public Information / Open Records Requests should be submitted/directed to the following:By US Mail to:Huntsville Independent School DistrictPublic Information RequestAttention: Public Information Office441 FM 2821 EastHuntsville, TX 77320By email to:firstname.lastname@example.orgPlease include in the subject line "Public Information Request"By fax to:936-435-6656In person at:Hawkins Administration Building441 FM 2821 EastHuntsville, TX 77320The request should include the name and contact information of the person making the request in case the Public Information Officer has questions or a need for clarification. Requestors may use the "optional" Public Information Request Submission Form shown below but it is not required.Texas Public Information Act, Texas Government Code Section 552.01:Chapter 552 of the Texas Government Code provides the authority under which a member of the public may access government records without question as to the use of the information. However, certain information is protected from disclosure under the exceptions in the Act, the Family Educational Rights and Privacy Act (FERPA) and other constitutional, statutory or judicial decisions.
- Phone number
- Specific description of requested information
- Manner in which responsive information, if available, should be sent
Requests for Confidential Educational Records
Requests for confidential student educational records are protected by Federal Educational Rights to Privacy Act or FERPA and will be processed as such. FERPA is a FEDERAL statute, also known as the the Buckley Amendment of 1974, that protects the privacy of a Student's Educational Record. It applies to all Educational Agencies or Institutions that receive funds under any program administered by the Secretary of Education.
What are Educational Records?
- Records, files, documents, and other materials which contain information directly related to a student; and are maintained by an educational agency or institution, or by a person acting for such agency or institution.
- Educational records are ONLY to be shared with individuals that have an "educational need" or appropriate "educational interest" to receive the information (i.e. parent of student, student of adult age, courts, or legal authority)
FERPA Gives PARENTS Primary Rights to...
- Inspect & Review their own child’s Education Records.
- Seek to amend education records.
- Have some control regarding the release or DISCLOSURE of information from the education records. Ability to “OPT OUT” of release.
- All rights transfer to the student once they turn 18 years of age OR attends a postsecondary institution.
How Do You Make A FERPA Request?
A FERPA Request can be made at the campus where the student is enrolled and attending since that is where the general educational records are maintained. The request must be in writing and directed to the Campus Principal who is the official Custodian of Records. The request should specify in detail the records desired. Any request that includes special education or historical discipline records will be required to involve other departments for record retrieval from those systems and archives.
An alternative, a FERPA Request can be made at the district level. The request should be made in writing and either hand delivered, emailed, or mailed to:
Attention: Public Information Officer
Hawkins Administration Building
441 FM 2821 E
Huntsville, TX 77320
or by email to email@example.com
or by fax to 936-435-6656
The Officer will then work with the campus and departments necessary to gather and fulfill the request within the timeframe set by law.
Requests for Official High School Transcript
All Requests for Huntsville High School Transcripts should be made directly to Huntsville High School.
Procedures for how to request a copy of your Transcript can be found on the Huntsville High School webpage.
Please direct all inquiries regarding Transcript Requests to the HHS Registrar's Office.